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Article I - Name
This organization shall be called the Canadian Society for Computational Studies of Intelligence/Societe Canadienne des Etudes d'intelligence par Ordinateur, hereafter referred to as CSCSI/SCEIO.
Article II - Purpose
- CSCSI/SCEIO is organized and will be operated exclusively for educational and research purposes in the interest area of the Computational Studies of Intelligence and in the furtherance thereof.
- The society will promote the interests of professionals by:
- Setting up study groups which will investigate and report on relevant major issues.
- Organizing both seminar and tutorial meetings.
- Publishing the CSCSI/SCEIO newsletter containing information of Interest to members.
- Forging and maintaining informed links with Government, Industry and other societies with similar goals.
- Other appropriate means.
No addition may contradict the main purpose stated in Article II A. above.
Article III - Membership
- Membership is open to any person upon payment of dues as determined from time to time by the Executive Committee of CSCSI/SCEIO.
- Applicants for membership shall submit their applications to the Secretary of CSCSI/SCEIO.
- The membership of any member of CSCSI/SCEIO will be terminated if he or she:
- Fails to pay dues within 30 days of the date on which they are payable;
- Resigns his membership in CSCSI/SCEIO, such resignation being effective after 30 days notice to the Secretary.
Article IV - Officers
- The governing body of CSCSI/SCEIO shall be the Executive Committee. Its members shall consist of the four officers of CSCSI/SCEIO: the Chairman, the Vice-Chairman, the Secretary and the Treasurer.
- The duties of the Chairman include:
- Calling and presiding at meetings of the Executive Committee and of CSCSI/SCEIO;
- Appointing all standing and ad hoc committees;
- Appointing ad hoc and standing committee Chairmen and others as required;
- Appointing members to fill elective offices that may become vacant between elections through resignation or ineligibility of an incumbent officer.
- The duties of the Vice-Chairman include:
- Presiding at meetings in the absence of the Chairman;
- Assuming the duties of the Chairman in the event of the Chairman's resignation or incapacity;
- Assuming any duties delegated by the Chairman.
- The duties of the Secretary include:
- Keeping minutes of business meetings of CSCSI/SCEIO and of the Executive Committee;
- Maintaining records and correspondence of CSCSI/SCEIO;
- Notifying members of the Executive Committee of the time, place, and agenda of the Committee meetings;
- The duties of the Treasurer include:
- Supervising the financial affairs of CSCSI/SCEIO;
- Maintaining and reporting financial records of CSCSI/SCEIO;
- Reporting CSCSI/SCEIO finances annually.
- The Chairman, Vice-Chairman, Secretary and Treasurer shall be elected by the members of CSCSI/SCEIO to terms of office of two years, beginning June 1 of even-numbered years.
Article V - Election of Officers
- The Chairman shall appoint a nominating Committee by November 30th in each of odd-numbered year. This committee will nominate at least one candidate for each elective office and secure acceptance of nominees. The nominating committee shall inform the members of CSCSI/SCEIO of its slate of candidates, and solicit further nominations from the members at that time.
- Ballots will be mailed first class from and returned to the Chairman not later than February 28th of each even-numbered year; they shall be mailed to all CSCSI/SCEIO voting members. Ballots shall state the last day for return of a voted ballot. This date shall be at least 30 days after the last ballots are mailed. Of the ballots returned, a plurality of votes cast for each office determines the winner of that office.
- The ballots will be counted and all members of CSCSI/SCEIO shall be informed of election results no later than April 1 of each even-numbered year.
Article VI - Meetings
- At least one business meeting of CSCSI/SCEIO will be held every other year.
Article VII - Amendments
- A resolution by a simple majority of the Executive Committee shall be sufficient to cause a constitutional amendment to be voted on by CSCSI/SCEIO members. An amendment can be proposed to the Executive Committee by any of its own members, or by any member of CSCSI/SCEIO.
- A petition of 10% of the members shall be sufficient to cause a constitutional amendment to be voted on by CSCSI/SCEIO members. The right to petition shall be independent of any decisions taken in accordance with the above Article VII A.1.
- The proposed amendment shall be voted on by the following mail balloting procedure:
- The ballots shall be mailed out by first-class mail from (and returned to) the Chairman. The ballots shall include (i) a copy of the proposed amendment including a specification of the date on which it will become effective; (ii) a copy of the article (s) in the existing bylaws that is (are) being proposed for amendment.
- Only ballots received by the Chairman postmarked within thirty days after the last ballot was mailed out shall be valid.
- The amendment shall become effective if it is approved by a two-thirds majority of all valid ballots.
Article VIII - Dissolution
In the event of dissolution of CSCSI/SCEIO, all assets of the Society will be transferred to the Society will be transferred to the members. Dissolution shall be by constitutional amendment.