CAIAC Constitution

Article I - Name

This organization shall be called the Canadian Society for Computational Studies of Intelligence/Societe Canadienne des Etudes d'intelligence par Ordinateur, hereafter referred to as CSCSI/SCEIO.

Article II - Purpose

  1. CSCSI/SCEIO is organized and will be operated exclusively for educational and research purposes in the interest area of the Computational Studies of Intelligence and in the furtherance thereof.
  2. The society will promote the interests of professionals by:
    1. Setting up study groups which will investigate and report on relevant major issues.
    2. Organizing both seminar and tutorial meetings.
    3. Publishing the CSCSI/SCEIO newsletter containing information of Interest to members.
    4. Forging and maintaining informed links with Government, Industry and other societies with similar goals.
    5. Other appropriate means.

No addition may contradict the main purpose stated in Article II A. above.

Article III - Membership

  1. Membership is open to any person upon payment of dues as determined from time to time by the Executive Committee of CSCSI/SCEIO.
  2. Applicants for membership shall submit their applications to the Secretary of CSCSI/SCEIO.
  3. The membership of any member of CSCSI/SCEIO will be terminated if he or she:
    1. Fails to pay dues within 30 days of the date on which they are payable;
    2. Resigns his membership in CSCSI/SCEIO, such resignation being effective after 30 days notice to the Secretary.

Article IV - Officers

  1. The governing body of CSCSI/SCEIO shall be the Executive Committee. Its members shall consist of the four officers of CSCSI/SCEIO: the Chairman, the Vice-Chairman, the Secretary and the Treasurer.
  2. The duties of the Chairman include:
    1. Calling and presiding at meetings of the Executive Committee and of CSCSI/SCEIO;
    2. Appointing all standing and ad hoc committees;
    1. Appointing ad hoc and standing committee Chairmen and others as required;
    2. Appointing members to fill elective offices that may become vacant between elections through resignation or ineligibility of an incumbent officer.
  1. The duties of the Vice-Chairman include:
    1. Presiding at meetings in the absence of the Chairman;
    2. Assuming the duties of the Chairman in the event of the Chairman's resignation or incapacity;
    3. Assuming any duties delegated by the Chairman.
  2. The duties of the Secretary include:
    1. Keeping minutes of business meetings of CSCSI/SCEIO and of the Executive Committee;
    2. Maintaining records and correspondence of CSCSI/SCEIO;
    3. Notifying members of the Executive Committee of the time, place, and agenda of the Committee meetings;
  3. The duties of the Treasurer include:
    1. Supervising the financial affairs of CSCSI/SCEIO;
    2. Maintaining and reporting financial records of CSCSI/SCEIO;
    3. Reporting CSCSI/SCEIO finances annually.
  4. The Chairman, Vice-Chairman, Secretary and Treasurer shall be elected by the members of CSCSI/SCEIO to terms of office of two years, beginning June 1 of even-numbered years.

Article V - Election of Officers

  1. The Chairman shall appoint a nominating Committee by November 30th in each of odd-numbered year. This committee will nominate at least one candidate for each elective office and secure acceptance of nominees. The nominating committee shall inform the members of CSCSI/SCEIO of its slate of candidates, and solicit further nominations from the members at that time.
  2. Ballots will be mailed first class from and returned to the Chairman not later than February 28th of each even-numbered year; they shall be mailed to all CSCSI/SCEIO voting members. Ballots shall state the last day for return of a voted ballot. This date shall be at least 30 days after the last ballots are mailed. Of the ballots returned, a plurality of votes cast for each office determines the winner of that office.
  3. The ballots will be counted and all members of CSCSI/SCEIO shall be informed of election results no later than April 1 of each even-numbered year.

Article VI - Meetings

  1. At least one business meeting of CSCSI/SCEIO will be held every other year.

Article VII - Amendments

    1. A resolution by a simple majority of the Executive Committee shall be sufficient to cause a constitutional amendment to be voted on by CSCSI/SCEIO members. An amendment can be proposed to the Executive Committee by any of its own members, or by any member of CSCSI/SCEIO.
    2. A petition of 10% of the members shall be sufficient to cause a constitutional amendment to be voted on by CSCSI/SCEIO members. The right to petition shall be independent of any decisions taken in accordance with the above Article VII A.1.
  2. The proposed amendment shall be voted on by the following mail balloting procedure:
    1. The ballots shall be mailed out by first-class mail from (and returned to) the Chairman. The ballots shall include (i) a copy of the proposed amendment including a specification of the date on which it will become effective; (ii) a copy of the article (s) in the existing bylaws that is (are) being proposed for amendment.
    2. Only ballots received by the Chairman postmarked within thirty days after the last ballot was mailed out shall be valid.
  3. The amendment shall become effective if it is approved by a two-thirds majority of all valid ballots.

Article VIII - Dissolution

In the event of dissolution of CSCSI/SCEIO, all assets of the Society will be transferred to the Society will be transferred to the members. Dissolution shall be by constitutional amendment.